Assistant Corporate Secretary

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Description/Job Summary

Employing Unit: Colonial Farm Credit
Position Title: Assistant Corporate Secretary
Salary/Grade Information: Grade 9 (Assistant to Executive Management)
                                             commensurate with experience and qualifications
                                             plus superb benefits package provided to all employees

Position Summary:
Colonial Farm Credit has an excellent employment opportunity for an Assistant Corporate Secretary. The position will train alongside the tenured Chief Human Resources Officer and Corporate Secretary and under her supervision, the position will:
  • effectively manage the corporate and governance functions of the Association
  • attend meetings of the board and board committees; accurately prepare minutes of the meetings for presentation and approval by chairman and board
  • coordinate the annual stockholders meeting to include nominating committee meeting, follow up communication and documentation from nominees/candidates, gathering and reviewing information for Annual Meeting Information Statement, ballot preparation, and coordinating tellers’ committee meeting
  • perform a broad range of administrative details of a highly confidential nature for the Chief Executive Officer and Chief Human Resources Officer & Corporate Secretary
  • handle all board-related functions
  • assist with annual board self-assessment process and follow-up (as needed)
  • possess comprehensive knowledge of overall Association operations, policies, and procedures
  • assist with reviewing official loan coding and directors’ standards of conduct certifications
  • regularly assume broad variety of moderately complex administrative details such as arranging meetings, assembling reports containing confidential and sensitive information, and anticipating administrative needs of management and board
Education, Experience, and Requirements:
  • Associate’s degree in business
  • exceptional skills in the areas of:
    • attention to detail
    • autonomy
    • communication (oral and written)
    • computer software skills
    • interpersonal
    • judgment
    • listening
    • organization
    • problem solving
    • strong aptitude for learning processes and guidelines
  • ability to:
    • effectively handle multiple tasks and work independently
    • efficiently manage time in a fast-paced, deadline-driven environment
  • carries out duties in a manner that will enhance overall image of the Association
  • engages others in a tactful and professional manner
  • manages competing demands
  • possesses sound decision making skills
  • possesses superior communication and organizational skills
  • proficient in Outlook; SharePoint; and, spreadsheet and word processing software
  • reacts well under pressure
  • writes clearly and informatively
  • Corporate Secretary experience with a cooperative structure
  • Farm Credit experience
  • Bachelor’s degree in business or business administration
Location: Administrative office, 7104 Mechanicsville Turnpike, Mechanicsville VA  23111

Applications Accepted Until: Close of business Monday, June 24, 2019
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We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster.